Training Plan and Schedule

Topic: Mastering AI for Company Secretarial Work: Simplifying Meetings, Compliance, and Beyond.

Trainer: Dr. Azizah Hassan

Date: 8 Dec 2024, Sunday

Place: Masters Trainers Centre, Setia Walk, Puchong.

Objective: The objective of this training is to equip company secretaries with the foundational skills to leverage AI tools for streamlining their work. Participants will learn how to automate repetitive tasks, enhance compliance management, and efficiently manage meeting documentation using practical AI applications.

Outcome: By the end of this course, participants will be able to:

a) Automate repetitive tasks such as drafting notices, meeting minutes, and compliance documents using AI tools, enhancing overall efficiency.
b) Leverage AI solutions to improve compliance management, reduce errors in record-keeping, and ensure adherence to regulatory requirements.
c) Utilize AI tools during meetings to capture decisions, manage attendance, and streamline follow-up tasks in real-time.

AI for Company Secretaries: Automating Compliance and Efficiency

Time 

Module / Learning Points 

Sub-Module 

Duration (minutes) 

Methods / Activities 

Assessment / Training Aids 

09:00 am – 09:15 am 

Icebreaker and Goal-Setting 

Interactive activity: introductions, job experience, learning expectations 

15 mins 

Ice Breaker 

Mobile device, printed handout, PPT, laptop 

09:15 am – 09:45 am 

Introduction to AI: How AI Works in Everyday Life 

Basics of AI in social media and daily life scenarios 

30 mins 

Lecture, interactive Q&A 

PPT, video examples of AI in real life (social media etc.) 

09:45 am – 10:15 am 

Module 1: Compliance Challenges with Companies Act 2016 

Submodules 1.1 to 1.3: Compliance, Ethics, Data Privacy in AI 

30 mins 

Lecture, group discussion 

PPT, examples, Q&A 

10:15 am – 10:45 am 

MORNING TEA BREAK & NETWORKING 

 

30 mins 

 

 

10:45 am – 11:45 am 

Module 2: Comparative Analysis – Malaysia vs. Singapore 

Submodules 2.1 to 2.3: Best practices, case studies 

60 mins 

Case study, role play, discussion 

PPT, case studies, Q&A 

11:45 am – 12:30 pm 

Success Stories: AI in Company Secretarial Work 

Local success stories of AI adoption 

45 mins 

Lecture, video, Q&A 

PPT, laptop, video, case studies 

12:30 pm – 12:45 pm 

Recap Morning Session 

Summary of key points from Modules 1 and 2 

15 mins 

Recap, Q&A 

PPT, laptop 

12:45 pm – 01:50 pm 

LUNCH BREAK 

 

65 mins 

 

 

01:50 pm – 02:00 pm 

Energizer: Music and Movement 

Energizer with music and dance 

10 mins 

Music, movement 

Laptop, speaker 

02:00 pm – 02:30 pm 

Module 3: Introduction to AI Tools for Document Management 

Submodules 3.1 to 3.4: Simplified AI learning and role-specific AI 

30 mins 

Lecture, hands-on tasks 

PPT, handouts, AI tools (ChatGPT, Microsoft 365 Copilot) 

02:30 pm – 03:00 pm 

Hands-On: Automating Document Creation with AI 

Participants create AI-generated documents (notices, reports) 

30 mins 

Practical session, role-specific 

Laptops, AI software 

03:00 pm – 04:00 pm 

Module 4: Advanced AI for Compliance and Meeting Management 

Submodules 4.1 to 4.3: AI-driven workflows for compliance 

60 mins 

Hands-on session, role play 

Laptops, templates, AI tools 

04:00 pm – 04:10 pm 

AFTERNOON TEA BREAK 

 

10 mins 

 

 

04:10 pm – 04:50 pm 

Module 5: AI Tools for Secretaries with Large Client Bases 

Submodules 5.1 to 5.3: Automating large client base tasks 

40 mins 

Practical session, Q&A 

Laptops, AI software, group tasks 

04:50 pm – 05:00 pm 

Recap, Q&A, and Gift Giveaway 

Summary, recap session, Q&A 

10 mins 

Recap, Q&A, giveaway 

Gifts, certificates, coupon code 

 

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