AI for Company Secretaries: Automating Compliance and Efficiency
Time |
Module / Learning Points |
Sub-Module |
Duration (minutes) |
Methods / Activities |
Assessment / Training Aids |
09:00 am – 09:15 am |
Icebreaker and Goal-Setting |
Interactive activity: introductions, job experience, learning expectations |
15 mins |
Ice Breaker |
Mobile device, printed handout, PPT, laptop |
09:15 am – 09:45 am |
Introduction to AI: How AI Works in Everyday Life |
Basics of AI in social media and daily life scenarios |
30 mins |
Lecture, interactive Q&A |
PPT, video examples of AI in real life (social media etc.) |
09:45 am – 10:15 am |
Module 1: Compliance Challenges with Companies Act 2016 |
Submodules 1.1 to 1.3: Compliance, Ethics, Data Privacy in AI |
30 mins |
Lecture, group discussion |
PPT, examples, Q&A |
10:15 am – 10:45 am |
MORNING TEA BREAK & NETWORKING |
|
30 mins |
|
|
10:45 am – 11:45 am |
Module 2: Comparative Analysis – Malaysia vs. Singapore |
Submodules 2.1 to 2.3: Best practices, case studies |
60 mins |
Case study, role play, discussion |
PPT, case studies, Q&A |
11:45 am – 12:30 pm |
Success Stories: AI in Company Secretarial Work |
Local success stories of AI adoption |
45 mins |
Lecture, video, Q&A |
PPT, laptop, video, case studies |
12:30 pm – 12:45 pm |
Recap Morning Session |
Summary of key points from Modules 1 and 2 |
15 mins |
Recap, Q&A |
PPT, laptop |
12:45 pm – 01:50 pm |
LUNCH BREAK |
|
65 mins |
|
|
01:50 pm – 02:00 pm |
Energizer: Music and Movement |
Energizer with music and dance |
10 mins |
Music, movement |
Laptop, speaker |
02:00 pm – 02:30 pm |
Module 3: Introduction to AI Tools for Document Management |
Submodules 3.1 to 3.4: Simplified AI learning and role-specific AI |
30 mins |
Lecture, hands-on tasks |
PPT, handouts, AI tools (ChatGPT, Microsoft 365 Copilot) |
02:30 pm – 03:00 pm |
Hands-On: Automating Document Creation with AI |
Participants create AI-generated documents (notices, reports) |
30 mins |
Practical session, role-specific |
Laptops, AI software |
03:00 pm – 04:00 pm |
Module 4: Advanced AI for Compliance and Meeting Management |
Submodules 4.1 to 4.3: AI-driven workflows for compliance |
60 mins |
Hands-on session, role play |
Laptops, templates, AI tools |
04:00 pm – 04:10 pm |
AFTERNOON TEA BREAK |
|
10 mins |
|
|
04:10 pm – 04:50 pm |
Module 5: AI Tools for Secretaries with Large Client Bases |
Submodules 5.1 to 5.3: Automating large client base tasks |
40 mins |
Practical session, Q&A |
Laptops, AI software, group tasks |
04:50 pm – 05:00 pm |
Recap, Q&A, and Gift Giveaway |
Summary, recap session, Q&A |
10 mins |
Recap, Q&A, giveaway |
Gifts, certificates, coupon code |